Practice
Statutory Registers under Companies Act, 2013: List, Format & Digital Maintenance
Quick answer
What are statutory registers under the Companies Act, 2013?
They are the books the Act and Rules require a company to maintain — for example the register of members (Section 88), register of directors and KMP (Section 170), register of charges (Section 85), and other registers such as MBP-2, MBP-4, and SH-6 where those provisions apply.
Statutory registers under the Companies Act, 2013 are the company’s prescribed books — members, directors, charges, loans and investments, contracts in which directors are interested, and others the Act or Rules specify. They are not a private spreadsheet. This page lists the registers Company Secretaries most often maintain, the usual prescribed forms, and how a digital register should still match the Act.
List of statutory registers (commonly maintained)
Registers, principal section or rule, and usual form
| Register | Principal provision | Usual form / note |
|---|---|---|
| Register of members | Section 88 | Form MGT-1 (and related member records) |
| Register of debenture-holders / other security holders | Section 88 | As prescribed for the security |
| Register of directors and key managerial personnel | Section 170 | Particulars of directors and KMP |
| Register of charges | Section 85 | Charges requiring registration |
| Register of loans, guarantees, security and acquisition | Section 186 | Form MBP-2 |
| Register of investments not held in the company’s own name | Section 187 | Form MBP-3 |
| Register of contracts or arrangements in which directors are interested | Section 189 | Form MBP-4 |
| Register of employee stock options | Rule 12(10), Share Capital and Debentures Rules, 2014 | Form SH-6 |
| Register of sweat equity shares | Share Capital and Debentures Rules | Form SH-3 |
| Register of renewed and duplicate share certificates | Share Capital and Debentures Rules | Form SH-2 |
| Register of significant beneficial owners | Section 90 | As prescribed (BEN series) |
| Minutes books | Section 118 | Board, committee, and general meeting minutes |
CoSecOffice
Maintain statutory registers from the company master
CoSecOffice keeps register entries with the same directors, members, and charges you already use for meetings and filings.
Start free trialNot every company maintains every register on this list. Applicability follows the Act, the Rules, the company’s capital structure, and whether it has charges, ESOPs, deposits, or SBOs. Confirm the live prescribed form on the MCA site before you treat a column as complete.
Excel format vs the prescribed register
Search interest in “statutory registers Excel format” is real. An Excel extract is a working copy. It does not replace the register the Act requires you to keep, with the fields the prescribed form demands. If you export to Excel for audit or a banker, generate it from the same data as the register — not from a parallel sheet that drifted after the last transfer.
Who maintains them
The company maintains the registers. The Company Secretary (or the person authorised by the Board) is typically responsible for custody and updating. Inspection rights follow the Act and the Articles. Digital maintenance is permitted where the Act and Rules allow records in electronic form — the content still has to be the statutory content.
Digital statutory registers in CoSecOffice
CoSecOffice keeps register entries on the same company master as directors, members, and charges. Transfers, allotments, and director changes should update the register from the event — not from a retyped row. Export Word or Excel for the file, then check the prescribed columns before you sign a print.
Frequently asked questions
What are statutory registers under the Companies Act, 2013?
They are the books the Act and Rules require a company to maintain — for example the register of members (Section 88), register of directors and KMP (Section 170), register of charges (Section 85), and other registers such as MBP-2, MBP-4, and SH-6 where those provisions apply.
Can statutory registers be maintained in Excel?
You may keep a working Excel extract. The register itself must contain the prescribed particulars. If you use software, export from the statutory record rather than maintaining a second sheet that can diverge.
Which form is the register of members?
The register of members is kept under Section 88. Form MGT-1 is the usual prescribed format for the register of members. Confirm the current form on the MCA website.
This article is informational and is not legal advice. Confirm the current Companies Act, 2013, the relevant Rules, and your company’s instrument of constitution before you design or issue a register.
Estimated read time: 6 min read
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