For practising CS and in-house secretarial teams

Company secretarial software for Indian practice

One platform for entity master, paperless board process, compliance calendar, and statutory drafting — so PCS firms and in-house CS teams work from a single, controlled record

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On the platform

Drafting EngineNotice, agenda, minutes, and CTC from structured Content Packs
Paperless boardCirculation, circular resolutions, and a defensible audit trail
Entity masterGroup structure, related parties, and beneficial owners
Compliance calendarDeadlines, MCA filing status, and statutory registers
Annual e-form filingAI-assisted MCA annual e-forms, Public Documents Report, and AI Form Checker

Practising Company Secretaries

ICSI members and PCS firms scaling a consistent practice

In-house CS departments

Corporate secretarial teams with implementation support

Mid-size firms & LLPs

Standardize quality across associates and clients

Compliance managers

Centralize control, registers, and board process

Platform capabilities

Built for how secretarial work actually runs

From Content Pack drafting and s.186 capital registers to paperless board circulation—every module is designed for PCS firms and in-house CS teams in India.

Drafting Engine

Board & general meeting packs that stay consistent

Notice, agenda, minutes, and CTC from structured Content Packs—Companies Act sections, secretarial standards, and filings wired into the same resolution.

Capital, s.186

Loans & Investments register

Inter-corporate loans given plus the investment book—equity, convertibles, funds, and LLP capital—tracked against your s.186 enabling ceiling.

Share capital

Share transfers with certificate control

SH-4 workflows with deferred certificate issue, cancellation of originals, and a clear path from board approval to Issue & post.

Practice ops

CS Task Manager & team access

Assign director appointments, AGMs, and filings with AI checklists and timelines. Invite associates with role-based permissions.

Governance

Paperless board end-to-end

Meeting Scheduler with tracked circulation, circular resolutions, committee scoping from master, and certified true copies with an issuance log.

Entity master

Group, related parties & beneficial owners

Holding structure, working RPT lists, and BO/SBO/UBO on the company profile—ready for board packs and Ind AS 24 work.

MCA filing

AI-assisted Annual Eform Filing

Prepare and file annual MCA e-forms with AI assistance from the same master data that powers Directors Report and AGM packs.

MCA filing

Public Documents Report

MCA View Public Documents for the working company: annual returns, financials, charges, and certificates in one report.

MCA filing

AI Form Checker

AI review of MCA e-forms before you file, so missing particulars and inconsistencies are caught in CoSecOffice rather than at the MCA portal.

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SachivAI

How SachivAI drafts inside CoSecOffice

SachivAI is the in-product assistant — not a generic chatbot. It reads the working company's master and drafts in the module you are already in, so resolutions, notes to agenda, and explanatory statements start from your record, not a blank page.

Uses the entity you have selectedCompany name, CIN, directors, DIN, and Articles context flow into the draft automatically.
AI-assisted drafting in the workflowBoard resolutions, notices, minutes language, and field-level help sit next to the document — not in a separate tool.
You remain the Company SecretaryEvery output is a first draft for review. Nothing is issued until you accept, edit, or regenerate.

Try SachivAI in trial How AI is used

SachivAI

Board resolution · Additional Director

Live draft

ACME PRIVATE LIMITEDCIN U74999RJ2018PTC000001

You

MCA filing

E-forms, public documents, and form checks in one place

CoSecOffice now includes AI-assisted annual e-form filing, a Public Documents Report from MCA, and an AI Form Checker — so filing work sits beside drafting, not in a separate stack

AI-assisted Annual Eform Filing

Prepare and file annual MCA e-forms with AI assistance from your CoSecOffice workspace.

Public Documents Report

Pull MCA View Public Documents for the working company — annual filings, charges, and certificates in a structured report.

AI Form Checker

Review MCA e-forms with AI before submission so missing fields and inconsistencies surface while you still have time to correct them.

Why practices switch

Replace spreadsheet chaos with one controlled workspace

Common friction

Group structure and related parties maintained in separate Excel files—out of date before the board meeting
No single beneficial owner register—BO/SBO/UBO disclosures rebuilt from emails each year
Missing compliance deadlines—AGM, MGT-7, AOC-4, annual returns—leading to penalties
Spending 2–4 hours per document on manual drafting (Directors Report, AGM notices, board resolutions)
Managing director data across 20+ companies—manual MBP-1, DIR-8 updates for same DIN
Taking on more entities without a consistent master—quality varies by who maintained the file last
Statutory registers maintained manually—error-prone, time-consuming, audit risk
Client onboarding is slow—collecting data, setting up registers, importing directors

What you get with CoSecOffice

Corporate group on company master: holding, subsidiary, associate, ceased—with effective dates
Related parties: sync from directors, shareholders, KMP, and corporate relationships; import and export
Beneficial owner repository: BO/SBO/UBO with FY filters, search, and Excel export
AI-assisted drafting: Documents for annual compliance and most corporate events in one go with Companies Act 2013 compliance
Compliance calendar with deadline reminders for AGM, MGT-7, AOC-4, and annual filings
MCA annual filing status: CIN from the selected company, index lookup, FY mapping, challans, saved snapshots
Email reminders: Send reminders to companies, LLPs, and CA groups. AI drafts compliance reminders (AOC-4, AGM, etc.) and marketing campaigns.
Telegram bot: Connect your bot—access company data, generate Word documents, and chat with SachivAI from Telegram.
One platform: entity master, registers, board process, compliance tracking, and documents for annual compliance and most corporate events in one go
AI-assisted drafting for complex packs when you need speed—alongside structured compliance workflows

Entity management

Full entity master—group, related parties, beneficial owners

Corporate secretarial work starts with who the entity is and who it is connected to. CoSecOffice keeps structure, related parties, and beneficial ownership on the company profile—not in disconnected spreadsheets.

Corporate group on master

Record holding, subsidiary, associate, and ceased links with effective dates and shareholding where relevant—visible on each entity profile.

Related parties — sync & maintain

Build a working RPT list from directors, shareholders, KMP, and group companies. Import, filter, export, and refresh when master data changes.

Beneficial owner repository

BO, SBO, and UBO classifications with effective ranges, India FY filters, search, and Excel export for disclosures and board packs.

Multi-entity practice view

Unlimited companies and LLPs, add via CIN, import MCA director data, and reuse the same DIN across entities for MBP-1 and DIR-8.

Secretarial compliance workflow (6 steps)

Onboard the entity

Add company or LLP via CIN, import directors and shareholders, set up registers and committee master.

Maintain structure & parties

Corporate group links, sync related parties, beneficial owner register, and director KYC in one profile.

Run the compliance calendar

FY-based deadlines for AGM, annual returns, and event filings—with reminders to clients and your team.

Conduct board process

Schedule BM/EGM/AGM/committee meetings, circulate papers, record leave, and export circulation audit reports.

Written consent & CTC

Circular resolutions with director response links; issue certified true copies with passage details and signatory grid.

ROC packs when events arise

Documents for annual compliance and most corporate events in one go—AI-assisted drafting when you need a pack quickly.

Meeting Scheduler

Paperless board process

Indian companies still lose hours on email packs, WhatsApp follow-ups, and missing acknowledgement proof. CoSecOffice's Meeting Scheduler connects drafting, circulation, circular resolutions, and audit reports in one workflow built for company secretaries—PCS, in-house CS, and compliance teams.

The real problem companies face today

No proof of circulation
Companies email PDF packs but cannot show which director received, opened, or acknowledged papers before the meeting—weak for Secretarial Standards and disputes.
Informal circular resolutions
Approvals happen on email or chat without structured consent, eligibility checks, or a ratification trail on the next board meeting.
Wrong participants on committee papers
Audit, nomination, and CSR committees are often drafted using the full board list instead of the constitution in the committee register.
Scattered meeting records
Notices, minutes, attendance, leave of absence, and CTC copies live in different folders—rebuilding an AGM file or inspection pack takes hours.

How CoSecOffice resolves it

Tracked circulation—notice, minutes, and attendance emailed with secure links; directors move from pending → viewed → acknowledged.
Audit & reports—export who did what and when; save to your document library for AGM files and inspections.
Circular resolutions—director consent links, Companies Act eligibility checks, ratification on the next board agenda.
Committee meetings—pick the committee from master; members, chair, and circulation scoped to the right directors automatically.
Certified True Copy (CTC)—letterhead, passage details, multiple signing directors, prefill from meetings or circular resolutions, and a searchable issuance log.

How the paperless workflow runs (6 steps)

Select company & meeting

Filter by financial year and type—board, EGM, AGM, or committee (linked to your committee master).

Build agenda

Import from document library, add CA 2013 predefined items, or draft resolutions with AI—save as your single source.

Set participants

Signing directors, chairperson, and attendance pulled from directors or committee members; leave of absence recorded in-system.

Generate Word packs

Notice, minutes, and attendance sheets generated from the same agenda—consistent numbering and text.

Circulate & track

Email directors a secure link; status moves from pending to viewed to acknowledged—resend or download audit reports anytime.

Circular resolutions & CTC

Run written consent with director response links; issue certified true copies with passage details and signatory grid.

How Company Secretaries of companies benefit

Stop chasing directors on WhatsApp—one dashboard shows who has not opened the notice

Defensible audit trail for SS-1/SS-2 style board process and client inspections

Committee meetings without re-keying names from Excel or old Word lists

Circular resolution eligibility warnings before you send (items that cannot pass by circulation)

Export circulation audit reports to CSV/Word and file in the document library

Issue CTCs with letterhead, passage date/time/venue, multiple signing directors, and auto-import from meetings or circular resolutions

Same platform for documents for annual compliance and most corporate events in one go—no separate board portal subscription for mid-size practices

Try Meeting Scheduler Read the full guide

Entity management, compliance workflows, and board governance

The three pillars of modern company secretarial practice in India—drafting, compliance, and entity master together

Entity & Group Management

Map holdings, subsidiaries, associates, and ceased relationships on each company master. Centralise directors and shareholders across your client base.

Compliance Workflows

Compliance calendar, MCA annual filing status by CIN, statutory registers, charges, auditors, director KYC, and review sheets—built for ongoing secretarial work, not one-off drafts.

Board Governance & Records

Meeting Scheduler with tracked circulation, committee meetings from master, circular resolutions, CTC issuance, and audit exports—defensible board process in one place.

ROC event documents when you need them

Annual filing, capital events, director changes, LLP documents, MBP-1, DIR-8, and more—documents for annual compliance and most corporate events in one go, aligned to Companies Act 2013 practice

Directors Report, List of Directors & Shareholders

AGM Notice, Meeting Minutes & Attendance Sheets

Board Meeting Attendance & Shorter Notice

Director Change & Auditor Appointment

Share Transfer (SH-4) & Share Certificates (SH-1)

Address Change & Object Clause Change

Share Capital, Right Issue & Private Placement

Company Name Change & Dividend Declaration

CSR, Convert to LLP & Strike Off

LLP Agreement & Partners Resolutions

MBP-1 & DIR-8 (Director Interest & Declaration)

Director Master Data Import (MCA)

Annual Return, Bank Search Report & More

Meeting Scheduler: Notice, Minutes, Attendance & Circulation

Circular Resolutions & Certified True Copy (CTC)

Full product surface

Everything you need for secretarial compliance

Drafting Engine, capital registers, entity master, board process, MCA status, and ROC packs—built for company secretaries in India.

Entity & Group Structure

Corporate relationships—holding, subsidiary, associate, ceased—on the company master with effective dates. Related party sync from directors, shareholders, KMP, and group links.

Beneficial Owner Register

BO, SBO, and UBO entries with classification, effective ranges, FY filters, search, and export for board disclosures and compliance files.

Drafting Engine

Event Content Packs for board and member meetings—notice, notes to agenda, minutes narration, quoted resolutions, and CTC with compliance metadata.

Loans & Investments

s.186 capital register: loans given by borrower, investment portfolio (securities, convertibles, LLP contributions), utilisation against enabling limits.

Paperless Board & Meetings

Meeting Scheduler: agenda, notice, minutes, attendance, tracked circulation, committee from master, circular resolutions, CTC, and audit reports.

CS Task Manager

Task types for common secretarial work, AI-generated checklists with statutory timelines, client email from the task, and sub-user RBAC.

Compliance Calendar & MCA Status

FY-based deadline tracking, email reminders, and MCA annual filing index by CIN with snapshots, challans, and compliance read-out.

Registers & Practice Management

Statutory registers, share capital, charges, auditors, director KYC, DSC manager, review sheets, work tracking, and reports.

Companies & LLPs

Unlimited entities. Director change, address change, object clause, company name change, strike off, convert to LLP, LLP agreements.

Annual Compliance & Corporate Events

Directors Report, AGM notices, board resolutions, SH-1/SH-4, MBP-1, DIR-8, dividend, right issue, private placement—annual compliance and corporate events in one go.

Smart Auto-Fill & Import

Import MCA Director Data Excel. Auto-fill MBP-1 and DIR-8 from the same DIN across companies and LLPs. Add company via CIN.

MCA annual filing status

Check the public MCA filing index by the working company’s CIN: captcha-backed lookup, financial-year compliance read-out, optional challan PDFs and ZIP, and saved snapshots per CIN.

AI-assisted Annual Eform Filing

Prepare and file annual MCA e-forms with AI assistance — the same master data that powers Directors Report and AGM packs.

Public Documents Report

MCA View Public Documents for the working company: annual returns, financials, charges, and certificates in one report.

AI Form Checker

AI review of MCA e-forms before you file, so missing particulars and inconsistencies are caught in CoSecOffice rather than at the MCA portal.

Directors & Shareholders

Centralized directors and shareholders across companies. Import directors as shareholders. Generate list of directors and shareholders instantly.

SachivAI

AI assistant for company secretarial work. Ask questions, get advice, and generate any document in Word—board resolutions, notices, minutes, and more.

Email Reminders

Send reminders to companies, LLPs, and professional groups. AI-drafted compliance reminders (AOC-4, AGM, etc.), marketing campaigns, and rich text with director/partner names in greetings.

Telegram Bot

Connect your Telegram bot for instant access—view company data, generate Word documents, and chat with AI. Select a company, get full details, or describe a document and receive it as .docx.

One platform for entity, compliance, and board work

From group structure and related parties to compliance calendar, paperless board process, and ROC event packs—CoSecOffice supports the full secretarial workflow.

Entity master: corporate group, related parties, beneficial owners, directors, shareholders

Compliance calendar, MCA filing status by CIN, statutory registers, charges, auditors

Meeting Scheduler: circulation, circular resolutions, committees, CTC, audit exports

Documents for annual compliance and most corporate events in one go when capital, director, annual, or LLP events arise

Companies & LLPs: import master data, CIN onboarding, director and shareholder management

Share capital: Right issue, private placement (PAS-4, PAS-5), share certificates

Director Master Data: Import MCA Excel, auto-fill MBP-1/DIR-8 from same DIN

Statutory registers, compliance calendar, MCA annual filing status by CIN, charges, DSC manager, director KYC

AI-assisted document generation for complex sections

Multi-format export (Word, PDF, Excel)

Review sheets, reports, work tracking, deadline reminders

Email reminders to companies, LLPs, and professional groups—AI-drafted compliance and marketing

Telegram bot—view company data, generate Word documents, and chat with AI from your phone

Paperless board: meeting scheduler, circulation tracking, circular resolutions, CTC, audit reports

Drafting Engine: Content Packs for notice, agenda, minutes, and CTC

Loans & Investments: s.186 exposure across loans given and the investment portfolio

CS Task Manager: assign work, AI checklists, sub-user access control

Add company via CIN—auto-fetch from MCA, onboard clients in minutes

Dividend declaration, KMP appointment, company name change—full document packs

LLP agreement, partners resolutions, address change—LLP compliance covered

Strike off, convert to LLP, CSR, bank search report—event-based suite

What teams use CoSecOffice for

Entity & group structure

Holdings, subsidiaries, associates, and ceased links on the master

Related parties & BO

Working RPT list with sync; beneficial owner register with export

Board & filings

Paperless circulation, MCA index per CIN, compliance calendar

ROC event packs

Documents for annual compliance and most corporate events in one go when capital, director, or annual events arise

Everything you can do in one platform

From annual filing to event-based documents, LLP compliance to share capital—CoSecOffice covers your entire practice workflow.

Group companies: map holding, subsidiary, associate, and ceased relationships per entity

Related parties: working list with sync from master data; filter and export for board and Ind AS 24 work

Beneficial owners: BO/SBO/UBO register with India FY overlap filters and export

Annual filing suite: Directors Report, AGM notice, MGT-7, AOC-4, list of directors, list of shareholders

MCA annual filing status: index by sidebar CIN, FY read-out, challans, snapshots

Event-based: Director appointment/resignation, address change, object clause, company name change

Share capital: Right issue, private placement, share certificates (SH-1), share transfer (SH-4)

KMP & auditor: Appointment letters, board resolutions, EGM notices, explanatory statements

LLP: Agreement, address change, partners resolutions, compliance tracking

Dividend: Board notice, resolution, AGM notice, book closure, payment instructions

Strike off, convert to LLP, CSR, bank search report, MBP-1, DIR-8

Add company via CIN, import directors/shareholders from Excel

Compliance calendar with FY-based deadlines, review sheets, work tracking

Email reminders to companies, LLPs, and professional groups—AI-drafted compliance and marketing

Telegram bot: Select company, view full data, generate Word docs, and chat with AI

DSC manager for e-filing, director KYC for due diligence

Meeting Scheduler: BM/EGM/AGM/committee—agenda, circulation, circular resolutions, leave of absence

Drafting Engine Content Packs for board appointments, cessations, and member resolutions

Loans & Investments register with s.186 utilisation and investment securities / LLP capital

CS Task Manager for engagement tracking across the practice

Why company secretaries choose CoSecOffice

Built for India. Built for Company Secretaries. Built to scale your practice.

Built specifically for Company Secretarial practice in India—not a generic tool

Companies Act 2013 aligned—sections, rules, and secretarial standards built into templates and workflows

Entity, group, related party, and beneficial owner data on the same platform as board process

Compliance-first: calendar, MCA status, registers, and meetings—plus AI drafting for documents for annual compliance and most corporate events in one go

Unlimited companies and LLPs—no per-entity caps

Import from MCA, Excel—no re-keying of director or shareholder data

AI generator for custom documents—explanatory statements, appointment letters, more

Word, PDF, Excel export—publication-ready with letterheads

Practice management: Review sheets, reports, fee tracking, deadline reminders

Trusted by 500+ Practicing Company Secretaries across India

Paperless board process—circulation, consent, and audit trail without a separate board portal

Drafting Engine Content Packs, Loans & Investments under s.186, and CS Task Manager in one product

Enterprise Solutions

For corporate Company Secretarial departments

Multi-entity rollout, role-based access, paperless board governance, circular resolutions with director consent, CTC issuance, and in-house implementation support for your secretarial team.

Request Enterprise Solutions

In-house implementation support for corporate secretarial teams. Or email hello@cosecoffice.com

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Enterprise Solutions — guides & enquiry

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Journal

Practice notes for company secretaries

How PCS firms and in-house CS teams use SachivAI, e-form filing, and public records — not a dump of unrelated posts.

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Lead

AI for Company Secretaries: Where It Helps, Where It Must Not

A practical operating guide: calendars, meetings, minutes, registers, ROC prep, extraction, and client drafts — on the company file, with the CS still reviewing every line.

25 August 2026|10 min read

Read the article

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