Listed and large unlisted companies face increasing expectations on board process: timely notice, adequate information, video conferencing disclosures, and evidence that directors received materials. Email alone is weak evidence. CoSecOffice Meeting Scheduler is built for Indian law (Section 173, SS-1, SS-2) and for teams that need scale across many meetings per year.
Tracked notice and agenda circulation
Circulate board and committee packs with visibility into pending, viewed, and acknowledged status. Export circulation audit reports for internal governance, audit committees, or regulatory enquiries—without maintaining a separate spreadsheet of “who replied”.
Circular resolutions with consent workflow
Run circular resolutions with director consent links and eligibility checks. Ratification can be scheduled on the next board agenda automatically so the minutes book reflects both the consent trail and formal ratification.
Committee-aware meetings
Audit, nomination, CSR, and other committees pull members and chair from the company master—circulation and attendance stay scoped to the right participants instead of the full board list.
Minutes book discipline (SS-1 / SS-2)
Separate minutes books for board, each committee, and general meetings receive consecutive entry and page numbers. Draft minutes (15 days) and signed minutes (30 days) deadlines are tracked on the meeting record. AI can draft notes on agenda (board) and explanatory statements (general meetings) for your team to review before issue.
Certified true copies and document library
Issue CTCs of signed resolutions from the same meeting record. Store generated Word documents in the library so the secretarial department has a single repository per entity.